The problem: expired documents and avoidable fines
According to industry data, 67% of fines in the industrial sector are related to expired or missing documentation. Machinery certificates, medical check-ups, professional licenses… the list is long and deadlines overlap. When you manage dozens of employees and each one needs several valid documents, it is only a matter of time before something slips through the cracks. And when the inspection arrives, the fine does not distinguish between oversight and negligence.
How Workendo solves it
Workendo turns document management into an automatic process. Each document type can have an expiration date, and the system generates progressive alerts at 7, 3, and 1 day before the due date. Additionally, each employee profile features a progress bar showing the percentage of required documentation completed. If a document is missing or expired, you will know at a glance from the main dashboard.
You can also define mandatory document types by employee category. For example, all warehouse operators need a forklift license and an annual medical check-up. Workendo makes sure every profile has exactly what it needs.
Setting it up takes minutes
Go to Configuration > Document Types, create or edit a type and enable the expiration option. From that moment on, every time you upload a document of that type, the system will ask for the expiration date and schedule the alerts automatically. You do not need to remember anything: Workendo handles it for you.
Share documents securely
When you need to send documentation to a client or an auditor, Workendo lets you generate secure links with an expiration date. You can revoke access at any time, and everything is recorded in the document history. This way you comply with data protection regulations without complications.
Conclusion
Expired documentation is a real risk, but it is also completely avoidable. With Workendo, you set up your rules once and the system takes care of the rest: alerts, tracking, and secure sharing.
Stop risking unnecessary fines. Create your Workendo account and start managing your documentation the smart way.